LAST UPDATED: MARCH 22, 2023
2.0 Information We Collect About You
2.1 Site Visitors
When you visit the Site, we collect the following information (collectively, “Site Visitor Information”):
We collect certain information from you when you provide it to us directly. Specifically:
Join. When you sign up to benefit from certain services offered by the Association, you provide us with your first and last names, your email address which we use to subscribe you to our Newsletter, and other information related to your role in the bioimaging community which we may use to help others in the bioimaging community to connect with you for your services or expertise.
Submit a Posting. When you submit an event, job, or training/education material, we may collect your name and email to ensure we have a contact person for each submission.
User Support. If you email us at an email address published on our Site with a support request or comments, you may provide us with information such as your contact information and a description of the issue, so that we can respond.
From Your Browser or Device
Whenever you use any online service, certain information is created and logged automatically. The same is true when you visit our Site. Here’s what we collect:
Log. When you visit our Site (whether on your computer or on a mobile device), we gather certain information automatically and store it in log files. This information includes, but may not be limited to, IP addresses, your internet service provider, referring/exit pages, date/time stamps, clickstream data, login/logout times, services used on our site, and duration of time spent on our the Site.
Device. In addition to log data, we collect information about the device you’re using to access the Site. This information includes, but is not limited to, the type of device, browser type, operating system, settings, unique device identifiers, and crash data that helps us understand when something goes wrong.
2.2 Other Services
2.3 Children’s Privacy
The Site and the Service are not intended for anyone under the age of 18. The Site does not knowingly collect or solicit information from anyone under the age of 18, or allow anyone under the age of 18 to sign up for the Service. In the event that we learn that we have gathered personal information from anyone under the age of 18 without the consent of a parent or guardian, we will delete that information as soon as possible. If you believe we have collected such information, please contact us at firstname.lastname@example.org.
3.0 Use of Your Data
3.1 Website Visitor Information
We use the data we collect about visitors to our Site as follows:
To provide and maintain the Site.
We use the information we collect to provide or serve our Site, and maintain and improve the Site, including understanding the content that our visitors find valuable.
To provide information you’ve requested.
We will inform you – via the email address you provide us – of other initiatives, news, events, requests for applications, and job opportunities related to BINA or its Partner Organizations (https://www.bioimagingnorthamerica.org/about/#partners).
To communicate with you.
We may also use your information to directly communicate with you about your use of the Site or to respond to an email or submission from you.
3.2 Other Service Information
We use information from Other Services to understand the particular materials that we posted or linked to that users of those Other Services found most valuable and to inform our marketing/communication efforts.
We may use advertising to promote the products, programs, and services that we provide and/or support. Subject to your settings, we may use your email address or cookies to direct ads for our own programs to you on third-party sites.
4.0 Sharing Your Data
Except in the instances listed below, we will not disclose your personal information to others unless you consent to it, nor will we ever sell your personal information to advertisers or other third parties. However, we share your information in the following ways:
4.1 Third-Party Service Providers
BINA works with vendors and service providers (collectively, “Service Providers”) that help us provide the Site by providing services on our behalf. These services may include, for example, sending emails, performing statistical analysis, database management services, database hosting, providing customer support software, and security. In the course of providing these services, our service providers may have access to your information, including personal information. Providing Service Providers with such access is necessary for the purposes of providing their service.
4.2 Links to Other Sites
4.3 Legal and Safety Reasons
We may disclose information if we believe in good faith that it’s necessary (a) in connection with any legal investigation; (b) to comply with relevant laws or to respond to subpoenas or warrants served on us; (c) to protect or defend our rights or property or users of the Service or others; and/or (d) to investigate or assist in preventing any violation of the law.
4.4 Partner Entities
5.0 Rights of Users Based in the European Union
If you are based in a jurisdiction governed by the General Data Protection Regulation (GDPR) of the European Union, you have the rights set forth below.
5.1 The Right to Access
You have the right to request copies of your personal data from the Association. We may charge you a small fee for this service.
5.2 The Right to Rectification
You have the right to request that the Association correct any information you believe is inaccurate. You also have the right to request the Association to complete information you believe is incomplete.
5.3 The Right to Erasure
You have the right to request that the Association erase your personal data, under certain conditions.
5.4 The Right to Restrict Processing
You have the right to request that the Association restrict the processing of your personal data, under certain conditions.
5.5 The Right to Object to Processing
You have the right to object to the Association’s processing of your personal data, under certain conditions.
5.6 The Right to Data Portability
You have the right to request that the Association transfer the data that we have collected to another organization, or directly to you, under certain conditions.
5.7 Making a Request
If you make a request in accordance with your rights as set forth above, we have one month to respond to you. If you would like to exercise any of these rights, please contact us as set forth below. Please note in your request that your request pertains to www.bioimagingnorthamerica.org.
BioImaging North America
c/o Program Administrator
330 N. Orchard Road
Madison, WI 53715
6.0 Retention and Deletion
We will keep your information for as long as we believe that we need it for the purpose for which we collected it (as set forth above) or to meet legal obligations, resolve disputes, maintain security, prevent fraud and abuse, enforce our agreements with you, or fulfill your request to unsubscribe from further messages from us.
7.0 Data Transfer
BINA is based in the United States. We process data both inside and outside of the United States. When you engage with the Site, you are sending personal data into the United States, which may have different data protection rules than those of your country. Nonetheless, with respect to data of or pertaining to those of our users who are subjects of the European Union, we hereby assert that the terms set forth in Section 5 of this Policy constitute appropriate safeguards under the requirements of Article 46 of the GDPR.
8.0 Our Lawful Bases
We will collect, use, and share your personal data only where we have a legal right to do so. This section explains our lawful bases for processing personal data, including under GDPR.
Consent. We rely on consent to engage in certain data collection activities, including through cookies.
Legitimate Interests. We rely on legitimate interests to process the data we collect when you browse the Site or use the Service. We process this data based on our legitimate interest in understanding how the Site and Service are being used, and your legitimate interest in accessing the Site and Service.
Where we rely on consent, you have the right to revoke your consent; and where we rely on legitimate interests, you have the right to object by emailing us at email@example.com.
9.0 Other Important Information
9.1 Security of Your Information
Security of personal data is important to us. We implement security safeguards designed to protect your personal data, including reasonable administrative, technical, and physical safeguards designed to protect personal data from unauthorized access, use, alteration, and destruction. Despite these efforts, we cannot guarantee that your data may not be accessed, disclosed, altered, or destroyed by a breach of any of our physical, technical, or administrative safeguards. Please notify us immediately at firstname.lastname@example.org if you become aware of any security issues relating to our Services.
9.2 Your Communications Preferences
The personal information you voluntarily provide to join BINA allows us to keep you updated via our newsletter of announcements, job opportunities, and upcoming events. If you no longer want to be on our mailing lists, you can opt out at any time by updating your preferences. You may update your preferences or request to unsubscribe from our mailing lists by following the directions set forth on the Site or included in any applicable communication. You may also send an email to email@example.com requesting to unsubscribe.
9.3 Do Not Track Signals
9.5 Contact Information